Elstree and District Scouts is committed to delivering high-quality Scouting in a way that is safe, transparent and well governed. As part of The Scout Association and a registered charity, we operate in accordance with the organisation’s Policy, Organisation and Rules (POR), national policies issued by Scout Headquarters, and the requirements of UK charity law.
The policies published on this page set out how the District manages its responsibilities to young people, volunteers, parents, supporters and the wider community. They explain how we safeguard and support young people, how the charity is governed and financially managed, how volunteers are recruited and supported, and how we ensure activities are delivered safely and responsibly.
Many of the policies listed here adopt or implement national policies of The Scout Association, while others provide local guidance specific to the way Scouting is organised within Elstree and District. Together, they form part of our District governance framework, helping ensure that decisions are made responsibly, resources are used appropriately, and all members of our community understand the standards and expectations that guide our work.
We review these policies regularly to ensure they remain aligned with national guidance, legal requirements and best practice, and to ensure that Scouting in our District continues to provide a safe, inclusive and enjoyable experience for all young people and volunteers.
Safeguarding, Safety and Welfare
Safeguarding and safety are at the heart of everything we do in Scouting. We are committed to creating a safe, supportive and inclusive environment where young people can take part in adventurous activities and develop skills for life.
Our policies in this section outline how we protect young people and volunteers, manage risk, and respond appropriately to safeguarding concerns or incidents. They reflect the requirements of The Scout Association’s safeguarding and safety policies and ensure that all volunteers understand their responsibilities when delivering activities or supporting members.
These policies also cover welfare matters such as behaviour, inclusion, first aid, and the reporting of accidents, incidents and near misses.
Contact the Scout Safeguarding Team or speak to your local leader.
Report a Safeguarding Concern
Governance and Trustee Board Policies
Elstree and District Scouts operates as a registered charity and is governed by a Trustee Board in accordance with the Policy, Organisation and Rules (POR) of The Scout Association and charity law.
The policies in this section explain how the District is governed, how decisions are made, and how trustees ensure the charity is properly managed. They include guidance on trustee responsibilities, conflicts of interest, delegated authority, and how the District maintains strong governance and accountability.
These policies help ensure that the District operates transparently, responsibly and in the best interests of young people and the wider Scout community.
Finance and Resource Management
The District is responsible for managing charitable funds and assets to support Scouting across our local area. We are committed to maintaining high standards of financial governance and ensuring that funds are used responsibly and in line with our charitable objectives.
Policies in this section outline how we manage finances, approve spending, handle expenses, maintain appropriate reserves, and oversee the use of District property and equipment. They also set out financial controls and procedures designed to protect the charity’s assets and ensure accountability.
These policies support the Trustee Board in meeting its legal responsibilities under charity law and The Scout Association’s governance framework.
Volunteers and People Management
Scouting is delivered entirely by volunteers, and we are committed to supporting them throughout their journey with the movement.
The policies in this section outline how volunteers are recruited, inducted and supported within the District. They explain expectations around conduct, learning and development, and how we recognise the contributions of our volunteers.
These policies help ensure that everyone volunteering within the District is treated fairly, supported appropriately and able to contribute to delivering high-quality Scouting for young people.
Programme, Activities and Events
Scouting offers young people the opportunity to take part in a wide range of activities, events and adventures. The District plays an important role in supporting the delivery of safe and exciting programme opportunities.
Policies in this section explain how activities and events are approved, how risks are assessed and managed, and how adventurous activities and residential experiences are organised in line with The Scout Association’s safety rules.
These policies help ensure that activities are delivered safely, responsibly and in a way that provides the best possible experience for young people.
Activity Specific Policies and Guidance
Shooting
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Information Governance and Communications
The District collects and manages personal data relating to young people, volunteers and supporters. We are committed to handling this information responsibly and in compliance with data protection legislation.
Policies in this section outline how personal data is stored, processed and protected, as well as how the District communicates with members and the public. They include guidance on data protection, privacy, digital communications and the responsible use of social media.
These policies help ensure transparency, protect personal information and maintain trust within our community.
District Support and Funding Policies
The District provides a range of support to local Scout Groups and volunteers to help deliver Scouting across our area. This may include financial support, access to shared equipment, or assistance with activities and events.
Policies in this section explain how District resources and funding can be accessed, how decisions about financial support are made, and how the District ensures that support is provided fairly and transparently.
These policies help ensure that District resources are used effectively to benefit young people and strengthen Scouting across the District.
These policies are maintained by the Elstree and District Scouts Trustee Board and are reviewed regularly to ensure compliance with the Policy, Organisation and Rules (POR) of The Scout Association and relevant legislation.
